How to submit a file and documents to EC Research

General remarks

  • A file can only be declared admissible on the basis of electronic documents.
  • A file can only be received on Fridays before 12 noon and on other working days before 5 p.m. Applications received afterwards will be considered as having been received on the next working day.

Guidelines for electronic submission

Guidelines for submission by mail (max. 2 mails per submission) and via Eudralink

  • Submission of documents via Eudralink is accepted. Submissions via any other password-protected website are not accepted.
  • The various documents contained in the file (see the pages of this website related to 'drawing up the file') are added in different attachments to an email to ec@uzleuven.be. This may be done using a zip-file.
  • A reference of the study (S-number, protocol no., EudraCT number, etc.) is included in the subject of the email.
  • The documents for which a signature is required (cover letter, application forms of the departments in question, CV of the investigator, possible EudracT form) are scanned before attaching.
  • The electronic attachments must be given a name (file name) referring to the respective content of each file.
  • You will receive proof of receipt of your email and attachments by reply to your email.
  • An electronic file can only be declared admissible if it has been submitted fully and correctly.
  • After inspecting the documents, an overview of the missing documents will be emailed in case of an incomplete submission (inadmissible file).
  • After inspection of the documents, in the event of complete submission (admissible file) the procedure provided for by law will be started (whereby the date of admissibility = day 0).
Last edit: 11 January 2024